For shipbrokers
Mail AI reads your shipbroking emails and turns every vessel into a clean, sorted spreadsheet — automatically, the moment they arrive.
Point it at your inbox and let it work.
Pick the mailbox and folder your position lists land in. That's the whole setup.
It scans the relevant emails and pulls out every vessel — name, deadweight, size, open port, location and date.
Everything lands in your Excel, grouped by trade zone and ready to work from.
Mail AI cuts my vessel position tracking time by around 80%. I no longer need to search through hundreds of emails or worry about missing vessel updates, which gives me more time to focus on fixing business and supporting clients.
Director, Charterhouse Shipbroking
Extraction
Name, deadweight, year built, open port, open date and trade zone — extracted from messy email text into tidy, consistent columns. No more reading down a hundred emails by hand.
Live
Leave it running in the background. The moment a new position email hits your inbox, the vessels appear — so your sheet is always current without you lifting a finger.
The small things that make the list actually usable.
Every port is matched to its zone and grouped, so you can scan exactly the region you're working with.
Results write to a real spreadsheet, a fresh sheet each day. Open it like you always do.
Runs on your PC against your own Outlook. Nothing is stored on our servers.
Keep it running and it quietly keeps your list current through the whole trading day.
Full access, no card required.
Download Mail AI and let your inbox build the list for you.